West Hartford Town Clerk Office
The Town Clerk is located at Town Hall, Room 313, 50 South Main Street, West Hartford, CT 06107. Mail requests use Town of West Hartford, Town Clerk's Office - Room 313, 50 South Main Street, West Hartford, CT 06107. The town footer lists Town Hall at the same address, main phone 860-561-7500, Monday through Friday, 8:30 a.m. to 4:30 p.m. The vital-record phone on the certificate page is 860-561-7430.
The office handles birth, marriage, and death certificates; land records; election results; absentee ballots; dog licenses; notary public information; trade names; veteran's papers; and voter registration. The Town Clerk is also Council Clerk and serves as official secretary at Town Council meetings and public hearings.
West Hartford Town Clerk
50 South Main Street, Room 313
West Hartford, CT 06107
860-561-7430
Town Hall main phone: 860-561-7500
Town Hall: Monday-Friday, 8:30 a.m.-4:30 p.m.
Search West Hartford Town Clerk Records
Town Clerk access channels depend on the record. Vital records must be requested in person or by postal mail, and the town says not to request vital records by telephone or email. Land records are open to the general public, and in-person searches may be performed Monday through Friday from 8:30 a.m. to 4:15 p.m. Staff cannot answer legal questions about land documents.
| Record | Access channel | Important caveat |
|---|---|---|
| Marriage certificate | In person or postal mail | Provide names and date of marriage. |
| Marriage license | Online application plus online appointment request | Office contacts applicants after both forms are received. |
| Land records | Public terminal or in-person search | Searches are available 8:30 a.m.-4:15 p.m. |
| Municipal certifications | Town Clerk office | The Town Clerk certifies municipal documents. |
| Criminal, civil, divorce, traffic case files | Not held by Town Clerk | Use the Clerk of the Superior Court for the court case. |
West Hartford Marriage Records
Marriage license applicants complete the online Marriage License Application and the online appointment request. After both forms are received, the Town Clerk's office contacts the applicants to schedule an appointment. Appointments are scheduled according to the marriage date, and the town asks applicants to allow up to five days for processing.
Both parties must present valid photo ID, such as a driver's license or passport. The license is obtained in the town where the ceremony will occur, regardless of where either person lives. Connecticut has no waiting period, but the ceremony must occur within 65 days from issuance. For the fuller license and divorce split, see West Hartford marriage and divorce records.
| Field Label | Type | Required | Notes |
|---|---|---|---|
| Marriage License Application | web form link | yes | Must be completed before appointment request. |
| Appointment request | web form link | yes | Appointments are scheduled by marriage date. |
| Valid photo ID | document | yes | Examples are driver's license or passport. |
| Marriage date | date | yes in practice | Used for scheduling. |
West Hartford Town Clerk Fees
The Town Clerk fee schedule gives concrete fees for vital records, marriage licenses, notary filings, burial and cremation permits, and related services. Police report fees are separate and come from the Police Records page, not the Town Clerk.
| Item | Fee | Source note |
|---|---|---|
| Birth certificate certified copy | $20.00 | Town Clerk fee schedule |
| Death certificate certified copy | $20.00 | Town Clerk fee schedule |
| Marriage license | $50.00 | Town Clerk fee schedule |
| Marriage certificate certified copy | $20.00 | Town Clerk fee schedule |
| Burial / transit permit | $5.00 | Town Clerk fee schedule |
| Cremation permit | $5.00 | Town Clerk fee schedule |
| Original or renewal notary commission | $20.00 | Town Clerk fee schedule |
| Notary certification | $5.00 | Town Clerk fee schedule |
Request West Hartford Certified Copies
A Town Clerk certified copy request should identify the specific vital or municipal record. For a marriage certificate by mail, provide the names of the people married, the date of marriage, payment, and the mailing information required by the vital-record instructions. Vital records are not requested by telephone or email.
- Decide whether the record is a Town Clerk record, a Superior Court case file, or a Probate Court file.
- For Town Clerk vital records, prepare an in-person or postal mail request.
- Include the names, date, fee, and return mailing details needed for the certificate.
- Use Room 313 for Town Clerk records and Room 318 for Probate Court records.
- Use the Superior Court clerk for criminal, civil, traffic, family, housing, and divorce case files.
Note: The Town Clerk is not the court clerk for West Hartford criminal, civil, traffic, or divorce case files.
West Hartford Town Hall Details
Town Hall is also the local hub for the Probate Court and Town Clerk, but the rooms are different. The Town Clerk is in Room 313. West Hartford Probate Court is in Room 318. The Town Hall Surface Lot serves Town Hall, the Conference Center, and the Police Department, with entrance and exit points on South Main Street and Raymond Road. The lot is managed by license plate.
For probate files, use West Hartford Probate Court. For Superior Court case files, use the Clerk of the Superior Court instead of Town Clerk counters.
West Hartford Municipal Records
The Town Clerk's municipal role includes certification of local documents and service as official secretary at Town Council meetings and public hearings. That role can matter for people looking for local ordinances, meeting-related certifications, election results, trade name filings, or other town records that are not court cases. The office's computer system indexes and scans documents and links revenue and other office functions, giving the public computer-terminal access to indexed and scanned records.
Land records are open to the public, but the Town Clerk's office does not provide legal advice about deeds, releases, liens, or other land documents. Users who need to know whether a document affects title, ownership, or court rights should treat the public terminal as an access tool and get legal advice from an attorney, not from Town Clerk staff.
West Hartford Court File Boundaries
The Town Clerk can be the right counter for a marriage certificate, trade name, notary filing, or municipal certification, but it is the wrong office for a criminal docket, civil judgment, divorce decree, traffic case, or housing case. Those records are Superior Court records. Probate is also separate because West Hartford Probate Court has its own clerk in Room 318.
This boundary is practical, not just formal. A person with a ticket, summons, divorce notice, or court docket number should use the Judicial Branch portal and the court location on the notice. A person with a certificate, land-record, or town-document question should use Town Clerk channels.
That split prevents delayed requests and keeps certified-copy questions with the office that can actually issue the record.
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